ࡱ> knja 'bjbj 7DF\F\f f 8*Dn4h^444h h h h h h h$kj!mL.h44444.h4Ch###4Fh#4h##2>Wl\0KSUzFY.gYh0hYmmxmm\\\mm]h 44#44444.h.h8`444h4444mm444444444f > : TOWN OF RUTLAND BOARD OF SELECTMEN MINUTES Thursday, April 28, 2016 Rutland Public Library 6:00 P.M. 6:03 P.M. Mr. Clark called the meeting to order. Present: Leroy Clark, Sheila Dibb, Stephanie Bacon, Michael Pantos (Participating Remotely) Others: Margaret Nartowicz, Town Administrator Absent: Wayne Walker OLD BUSINESS: Designation of Select Board liaison, delegation of authority (MGL c. 148), and Fire Chief vacancy/search discussion- Fire Department There was discussion regarding a preselection task force to assist with the vacant Fire Chief position. Previously the Town has had a committee perform a search for this position. Mr. Clark announced that Michael Pantos joined the meeting remotely, as he geographically is not in the area. The Board discussed hiring a consultant versus forming a search committee. Ms. Nartowicz recommended forming a task force to provide input and recommendations. The task force would make recommendations to the Board for job description and parameters. She recommended that the task force has 5 voting members, 1 member from the Fire Department and four citizens. There would also be a Board designee, a second board member and Ms. Nartowicz present as an available resource. There was discussion regarding a start date for the task force. The Board set a date for May 16, 2016. Ms. Dibb made a motion to begin the process of creating a preselecting task force, whose charge will be reviewing and recommending on the Fire Chief Job description and recommending search and selection timeline and parameters. There will be five voting members, one member of the Active Fire Department, Four citizen representatives, one Board member as non-voting and the Town Administrator as a resource. This will be advertised on all available resources and reviewed on May 16, 2016. Ms. Bacon 2nd the motion. Roll call vote: Pantos aye, Dibb aye, Bacon aye, Clark aye. There were several Fire Department employees preset at the meeting. The Board asked the Fire Department who they would like the Board liaison to be. Jeffrey Lowe, an employee of the Fire department, asked if the liaison will assist in the search. Ms. Nartowicz advised that the liaison will assist with all matters and herself throughout the transition. Steven Sherman, Paddock Road, stated that four years ago a search was completed which took six months. There were two candidates selected, one is still an employee, he stated that it makes sense to offer the job to the original candidate. Ms. Nartowicz confirmed that he is qualified but not interested in the position. Seth Knipe, Deputy Fire Chief, confirmed that he is not going to apply for the position again. He is willing to service in any capacity but does not want to go through the application process. Mr. Sherman asked why the Board doesnt offer the Deputy Knipe the job without conducting a search. Mr. Lowe stated that they would like Ms. Bacon as the liaison. Ms. Dibb made a motion to designate Ms. Bacon as the liaison for the Fire Department, with the Town Administrator during the vacancy and transition period for the Fire Chief position. Mr. Pantos 2nd the motion. Roll call vote: Pantos aye, Dibb aye, Bacon aye, Walker aye. Mr. Clark asked if the motion is for a Board member to serve for everything during the period or just the search committee. There was discussion regarding who will act as the head of the Fire Department and if it should be the Town Administrator. Mr. Clark made a motion to relinquish his duties to Ms. Nartowicz as the Head of the Fire Department. Ms. Dibb 2nd motion with discussion. Mr. Pantos asked if they can do that based on statue or if the duties need to stay with the Board. Ms. Nartowicz read the statue, per the definition, the Board should look to assign the duties to fire station personnel. Ms. Nartowicz stated that if she were delegated by the Board, she will sub delegate responsibilities to fire station personnel. Mr. Lowe stated that the Board should appoint an interim Chief. He also stated that there are currently daytime staffing issues within the department. Ms. Nartowicz stated that this speaks to the need to backfill the Chiefs position. There was discussion regarding the timeframe. Chuck Patterson, Campbell Street, stated that the Board has the ability to appoint an acting Chief and there is a Deputy Chief that is currently acting in the roll. He asked why the Board doesnt appoint the Deputy Chief Knipe to acting Chief for the remainder of the prior Chiefs term. Mr. Clark stated that they need to wait until the task force is formed. Mr. Patterson stated that he should be appointed now. Dave Williams, Carly Circle, Captain on the Fire Department, reinforced what Mr. Patterson stated. He stated that last time there was a need to appoint Deputy Chief Knipe, why dont they feel it now. Scott Kalarzo, Arrowhead Way, asked for a direct answer as to why Deputy Chief Knipe cannot be appointment. Ms. Dibb stated that she wants to start from scratch and understands the seriousness of the Strong Chief vs. Weak Chief. She agreed that Deputy Chief Knipe did a great job and did do it before. Deputy Chief Knipe spoke about staffing, if a Chief is appointed, will the department be allowed to staff the station with 3 during the day? He said currently things are not getting done, he cannot do the job on 24 hour shifts, 2 days per weeks. The head of the department needs the ability to staff the station with a full time crew. The Board confirmed there is no left over money through the end of the physical year to support full time staffing. Mr. Pantos spoke about the money not being there short term. He confirmed for the very short term there will be additional duties asked. Ms. Nartowicz confirmed that the backfill staffing has been paid for through ambulance wages. Mr. Lowe expressed the department support for Deputy Chief Knipe to be appointed as acting Fire Chief. He has done many things that has improved the department, most importantly moral. Staffing is important, there have been calls missed because of staffing. He asked why Chief Webber is being paid if he resigned. The Board stated that they cannot answer that question. Dean Brooks, Prospect Street, stated it is not a clean slate for the Department, it is the same situation. He stated that good leaders are good leaders day to day. He stated that the Board can ignore or accept the department recommendation. Ms. Bacon stated that the Board needs to consider what the department is asking for. Ms. Dibb stated that she wants nothing more than the building to be happy. Ms. Dibb asked if the department can make it through the end of the fiscal year and pull together. Mr. Sherman, stated if there were major problems he would agree with the clean slate. There is someone that cares about the Town and to them it is more than a town. Mr. Patterson asked if the issue is anything more than money, because there isnt enough money to adjust the salary as Deputy Chief. Ms. Dibb confirmed that is part of it. Mr. Patterson suggested appointing Deputy Chief Knipe for a year. Ms. Bacon agreed that this may be the best option. Justin Basssett, Maple Ave, stated that the Town has had no problem coming to Deputy Knipe asking for assistance. Ms. Nartowicz stated that delegation of authority needs to be done under Chapter 148. Mr. Clark made a motion to relinquish his duties to Ms. Nartowicz as the Head of the Fire Department. Ms. Dibb 2nd motion with discussion. Roll call vote: Bacon aye, Dibb aye, Clark aye, Pantos aye. Ms. Dibb made a motion to adjourn. Mr. Pantos 2nd. Motion passed. Meeting adjourned at 6:58 P.M. Respectfully Submitted, Margaret Nartowicz Town Administrator Board of Selectmen Prepared by Abby Benoit, Administrative Assistant Approved __________________      PAGE \* MERGEFORMAT 3 Page  PAGE 3 of  NUMPAGES 3 Board of Selectmen Minutes 4/28/2016 Meeting Page  PAGE 1 of  NUMPAGES 3 Board of Selectmen Minutes 4/28/2016 Meeting #*+35;=CD[\dfghimrsu¹tk_SG<hkh'CJaJhkh'5CJaJhkhg5CJaJhkhz5CJaJh$5CJaJh-9h5CJaJhs5CJaJhsh+5 hG5 h\,,5h 5CJaJhbhO5CJaJh\,,5CJaJh$5CJaJh$rW5CJaJhz5CJaJh\t 5CJaJhv95>*CJaJhbhO5>*CJaJhb5CJaJ+D\ghi. 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